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May 21, 2009


The Board met in special session with Chairman Paul Mathews calling the meeting to order at 10:03. Clerk Lisa Lloyd called the roll with Commissioners Tommy Rowe, Ronda Hornbeck, Paul Mathews, Ed Higbee and Bill Lloyd being present. There is a quorum present and the agenda was posted on 5-13-09 to comply with the open meeting law. County Manager John Lovelady is present as well.

#2-FY 2009-2010 BUDGET

This is the time and place set for public hearing on the Regional Transportation Commission and Southeastern Lincoln County Habitat Conservation Plan GID budgets. Independent Auditor Dan McArthur is present. Dan reviewed the RTC budget. Budgeted to spend is about $386,000, including $30,000 for a grant to LC Transportation. Ending fund balance is $16,656. There is some discussion about possibly leaving a higher ending fund balance. Ronda recommended that at least $100,000 be left in the fund to carry over to next year. The Board agreed. Ronda made a motion to leave, as carryover, at least $100,000 in RTC fund; seconded by Bill. All voted in favor. Ronda made a motion to approve the RTC budget with the amendment; seconded by Ed. All voted in favor.

Southeastern Lincoln County Habitat Conservation Plan GID (SLHCP) is addressed. The only question pertains to disturbance fees, but if the money doesn’t come in it won’t be spent. Ronda advised that they met with F&W last week, and F&W conceded that if there is no take or disturbance there will be no requirement for pay. City of Caliente, after Section 10, will be required to bring in their funds. The only certainty in this budget is the $5,209. Dan will remove the approximate $371,000. If more monies come in at a later date, a budget augmentation can be done. There will be money coming into this fund during the next fiscal year as Caliente will bring in their portion. The linear park will be started. Union Pacific will have money coming in as well. Ronda agreed with Dan that this fund should be budgeted at the amount of money that is known to be there and then augmentations can take place if necessary. After Section 10, Caliente has 30 days to bring the money ($99,600) in and deposit it. Dan stated that the budget is carrying $338,000 into the next year. If there are administrative costs then more needs to be budgeted. Expenses can be raised, too, to cover expenses. Statute will not allow money to be pulled out of ending fund balance. Dan can put in both $5,209 and the $99,600 as well as increase expenses a little. The Board agreed to have Dan budget $5,209 and as the money comes in and expenses increase the budget will be augmented. BLM is willing to aid in development in trails, road and Willow Flycatcher plans; these expenses will be covered by grants. Once one of the developers come in and starts to move dirt the $338,000 will be used for mitigation. There will be a need for more than $38,000 in this budget if all of the money comes in. Ronda made a motion to approve the budget with $104,809 for expenditures and to augment the fund as monies come in; seconded by Tommy. All voted in favor.


There is no public comment.


There being no further business for the Board to attend to Paul adjourned the meeting at 10:23.



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