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PROCEEDINGS OF THE BOARD OF COUNTY COMMISSIONERS IN AND FOR THE COUNTY OF LINCOLN, STATE OF NEVADA

August 1, 2011

LINCOLN COUNTY BOARD OF COMMISSIONERS

Commission Chambers
Lincoln County Courthouse
181 Main Street
Pioche, NV 89043

 

Commissioners

Tommy Rowe
Ed Higbee
Paul Mathews
Phil Donohue
Kevin Phillips

#1-CALL TO ORDER/ROLL CALL/INVOCATION/PLEDGE OF ALLEGIANCE

Chairman Tommy Rowe called the meeting to order at 9: a.m. Clerk Lisa Lloyd called the roll.

PRESENT:

 

 

Tommy Rowe
Kevin Phillips
Paul Mathews
Ed Higbee
Paul Donohue

Lisa Lloyd, Clerk
Daniel Hooge, District Attorney

 

There is a quorum present and the agenda was posted on 7-26-11. The Invocation is offered by Paul M. and Ed led the Pledge of Allegiance.

#2-PUBLIC COMMENT

Jean Lucht discussed the concerns about the supervision of her assistant. Mineral County gave supervision to their public health officer, who also happens to be the public health nurse. Paul D. advised that Shawn has stated she doesn’t have any desire to supervise this position; things are fine as they stand.

CONSENT AGENDA

#2 Approve/Deny minutes of July 5, 2011 and July 28, 2011 Commission meetings.

#3 Approve/Deny Community Development Block Grant Certification letter.

#4 Approve/Deny Change Order #1 for Sunrise Engineering for the Million Dollar Courthouse in the amount of $6,500.

#5 Approve/Deny Tax Strike for Gerald & Carol Ann Reese, APN 12-040-17; 50,874 assessed, as their house burned down.

#6 Approve/Deny Change Order #2 for the Lincoln County Courthouse energy retrofit grant to Mesquite Electric in the amount of $9,000.00.

#7 Approve/Deny original and renewed business licenses with staff recommendations (an itemized list of business licenses is available for public review in the Building Department prior to the meeting).

Kevin disclosed that his son is a principle engineer for Sunrise Engineering and recused himself from all action related to Item 4. Paul D. made a motion to approve the consent agenda, with the exception of the July 18 minutes; seconded by Paul M. Kevin abstains from voting on Item 4. Motion carries.

#8-VOUCHERS

Recorder/Auditor Leslie Boucher presented the vouchers and cash balance report. Leslie presented a voucher from Department of Parole & Probation for a Presentence Investigation in the amount of $878.53. Paul D. asked if it is for the Judges’ benefit, why aren’t they paying for them. Daniel cited that the district court budget is 1/3 the responsibility of the county’s. This is one of the costs handed down by the state that can’t be opted out of. Paul M. suggested that this cost should come out of Federal in Lieu until the Board decides how to handle all of the new costs. General County has a balance of $193,412.71 with estimated expenditures being $159,726.88. This leaves General County with a balance of $33,685.83. Paul M. discussed this with Leslie and stated that next pay period we will be negative, but taxes are apportioned at the end of this month. This account will be in the red for about 2-3 weeks. The violation has been considered, but it should be okay as it’s only for 2-3 weeks. Paul M. cited that this is an indicator of how tight the General Fund budget is. Transportation has a balance of $13,263.33. Nutrition has a negative cash balance of $11,688.84 with estimated expenditures being $10,875.97. This leaves Nutrition with a negative balance of $22,564.81. This is already an indicator that this is a problem. Paul M. doesn’t feel an interfund loan would work as it could never be paid back. The only thing that can be done is to identify the “leakage” and put a stop to it. When the 501(c)3 was completed, it dropped the costs quite a bit, and now they are back up again. Ed and Paul M. will work on resolution for this fund. Detention Center has a negative cash balance of $131,002.57 with estimated expenditures being $80,783.76. Detention Center will have a negative balance of $211,786.33. The June payment hasn’t been received. Solid Waste has a balance of $61,457.52 with estimated expenditures being $19,963.56. Solid Waste will have a fund balance of $41,493.96. Solid Waste Fund owes Water Plan/Development Fund, Fund 87, $27,484.15. Airport has a negative balance of $2,020.15 with estimated expenditures being $184.00. This leaves Airport with a negative balance of $2,204.15. Ed has spoken with Wendy Rudder, and they will propose an increase in fees for those who use the airport. Paul M. believes this fund would be a good candidate for interfund loan. Leslie responded that she will need a dollar amount to do the interfund loan. Paul M. doesn’t want to loan more than the actual revenue source. The Board agreed that $6,000 would be good. This will be addressed on the next agenda. Planning has a balance of $11,812.61 with expenditures being $2,886.10. Planning will have a balance of $8,926.51. Paul D. made a motion to approve the vouchers as presented with the exception of the Mountain Mercantile and LC Telephone vouchers; seconded by Ed. All voted in favor. Paul D. made a motion to approve the Mountain Mercantile vouchers; seconded by Ed. Kevin disclosed that he is part owner of Mountain Merc, and he abstained from all discussion and the vote. Motion carries. Ed made a motion to approve the LC Telephone System vouchers; seconded by Kevin. Paul D. abstains from discussion and the vote pertaining to this issue as he is employed by LC Telephone System. Motion carries.

#9-OFFICER/DEPARTMENT HEAD REPORTS

HCP ADMINISTRATOR Ronda Hornbeck advised that the HCP office will be closed for about two weeks as she is expecting a new grandchild. Ronda commented that the garbage dump in Eagle Valley is full of thistles, which are ready to come to a head. Ronda asked if the Board could find funding to hire two individuals to take care of the thistles. Paul M. suggested that the Honor Camp clean them up under the fuels reduction grant. Cory will call Aaron Boyce. EMERGENCY MANAGEMENT COORDINATOR Rick Stever discussed the culverts and the road entering the Caliente Youth Center. It is estimated that the project will cost $2.5 million and the match will be 2%, or approximately $625,000. The match can be shared by all partners in the project and can be cash or in-kind. Paul D. stated that this is a must, we have to work towards getting this project done. There are many utilities involved in this area. CYC is probably the number one employer of the county. This has always been a tenuous program as there are several political opponents that would like to see this center eliminated. Paul D. stated potential exists for LC Telephone to do in-kind. A letter of support is needed. The county, state, and the city are involved entities. The power transformer station is critical to Caliente. Wages will be Davis-Bacon wages. Paul D. stated that we need to start keeping track of time spent on this project as it can all be in-kind. Rick advised that he requested information on the 2005, but he was unable to find anything specific to the culverts and flooding. The county didn’t include much time on the 2010 flood. Figures were obtained from Caliente. Last week Rick attended a meeting in Las Vegas regarding the transportation of low level waste going to Nevada National Security Site. We have received substantial amounts of funding for low level waste that used to come through LC. It’s been several years since they rerouted around LC, but LC is now considered a secondary route. Intermodal sites are considered an economical option for them. Right now, they have a site in Wendover and Caliente was approached in years past to see if there was a possibility of site placement. This could be a good revenue source and would be strictly low-level waste. BUILDING/PLANNING DIRECTOR Cory Lytle presented a hard copy of the quarterly activities. There is some discussion concerning the pipelines in North Spring Valley. Paul M. stated that it seems wrong that the SNWA is up there farming tax free. Paul M. feels they should license their vehicles and pay some kind of taxes. It just seems wrong that they are tax exempt from everything. Connie Simkins stated the state tax commission has taken this issue the last couple of years when Hank Vogler was on the commission. The attempt to get SNWA to pay taxes was unsuccessful. Cory cited that more cosmetic fixes will be done in the LC Courthouse on the HVAC system. Pete Florence will begin working on the project to broadcast the Commission meetings.

#10-HIGHWAY COMMISSION

This item is covered under separate agenda.

#11-AB59 LETTER TO GOVERNOR

This item concerns a letter to the Governor disagreeing with AB 59. Daniel stated that a subcommittee that has authority to act on behalf of the Commission is required to follow the rules. Daniel advised this item requires no action.

#12-TASK DELEGATON

Paul D. addressed the procedure for delegating tasks that are initiated during Commission meetings. Paul D. asked that the procedure be made clear so that when everyone leaves the meetings it is clear who is doing what. Tommy commented that most items are all different. As items are being approved, the assignments need to be made. Daniel recommended that procedures for ordinances be put in place. Daniel asked if the Board wants each department to run their ordinances through or designate one department, such as the DA’s office, to push it through and the Clerk’s office to publish. Tommy feels all ordinances should go through the DA’s office to make sure procedure is followed correctly. Ed stated that about a week ago he brought four boxes related to the GID, and Dawne and Cory need help from the Board; they are now faced with two tax reports and need direction about who is responsible for what with regards to how the GID is handled. The Board will need to meet with GID counsel to decide when meetings will occur and who is responsible for what. The interlocal agreement between LC and the GID needs to be finished as far as terms and salary go. Dawne stated that the report is due today and another is due the 15th. Dawne also asked about vouchers. Cory is now the GID administrator until the interlocal agreements are completed. The Board directed Cory to do whatever needs to be done to take care of the reports, vouchers, and all other GID related items. Cory will work with John Brown on GID matters. Denice will publish all ordinances. The Board agreed that each office should be responsible for publishing their own matters, with the exception of ordinances.

#13-LINCOLN COUNTY FIRE DISTRICT

This item is covered under separate agenda.

#14-ORDINANCE #2011-03

This item concerns an ordinance modifying section 13-5-2 “Membership” under the LC Planning and Development Code. Dawne Combs addressed the Board and advised that the Caliente member of the Planning Commission resigned quite some time ago. She published for a new member, and no one was interested. Dawne and Daniel worked together to create the ordinance that will expand the area so the vacant seats on the PC can be filled. Dawne posted requests in stores, post offices, restaurants for interested members. Kevin made a motion to approve the ordinance; seconded by Paul M. Daniel presented changes, including the language “shall be appointed by the Chair of Commissioners and approved by the Board, but is not required to do so”. Kevin amended his motion to include the language suggested by the DA; seconded by Paul M. All voted in favor.

#15-BROWNFIELDS COALITION

Joni Eastley, Nye County Commissioner, presented the Memorandum of Agreement with Nye, Esmeralda, and White Pine Counties in NV and Inyo County, CA, for the Environmental Protection Agency Brownfields Coalition Assessment Grant to conduct Environmental Site assessments and area-wide planning in support of renewable energy, transmission, and economic development in the vicinity of identified Brownfields sites. The signed MOA is a requirement of the $1 million grant that has no match. Nye County will take the lead on administering the grant and they will report to the EPA. Ed made a motion to approve; seconded by Paul M. All voted in favor.

#16-PUBLIC HEALTH SERVICES CONTRACT

This item concerns the Intrastate Interlocal contract for Public Health and Clinical Services. This is a cost of $2,281 per month with a total contract not to exceed $27,372 per fiscal year, for a total of $54,744 for two years. Daniel reminded the Board that if we don’t bill to the state’s satisfaction, they will turn around and bill us. Jean Lucht cited that the state rewrote the contract, and removed the 3.5%. Paul M. made a motion to approve the contract version that is acceptable to the DA, including that the county isn’t to be responsible for the bills; seconded by Ed. All voted in favor.

#17-ARMSTRONG CONSULTANTS CONTRACT

Paul M. stated that we continue to hear that each action item is just another step in the process, we aren’t fully committed. FAA is currently shut down, but we need to go out to contract bid and the FAA will decide how much grant money they will award the county. Daniel wrote a liability clause that says we aren’t responsible for this if the FAA decides not to approve the full amount. The county has a responsibility to provide a $200,000 plus match. Paul M. hates building wide open projects and said he doesn’t have an overwhelming sense from the community that there will be any activity that will contribute to the maintenance of the airport. Ed stated he’s been told the FAA will maintain the airport. Paul M. stated that if we are going to have a $4 million airport we need to find funds for maintenance. Otherwise the county will always be asking for funds to pay for it. At this time, there are no applications for hangar fees but there are some individuals that are interested. Ed commented that we’ve spent millions of dollars on grants for aesthetics, but none of the money has been spent on things that will actually improve the economy. Ed believes this airport will be a boon to the county in the
future. It is a great deal of money to spend for a benefit that will help such a small amount of people. Ronda Hornbeck commented on the SNPLMA funds and reminded the Board to look at the problems we are currently having with maintenance. Ronda suggested that the Board put a maintenance plan in place for the airport prior to total commitment to this project. Paul M. said we’ve operated very nicely for the last hundred years. The county is asking for “pie in the sky” on engineering and it might be possible to scale it back for a very basic strip of pavement. The costs on this project are astronomical. There is some discussion about oiling and double chipping the runway. Someone would have to be laid off in order to hire someone to maintain the airport. Vaughn Higbee stated that priorities need to be set and then funding identified for those. Vaughn cited that the county has never determined priorities. If the priorities are airports, then we need to fund them with county money. Vaughn believes that if Alamo really wants the airport they need to come up with a comprehensive plan for funding the maintenance and upkeep on it. If those people want the airport or courthouse, they need to come to the Board and present a way to take care of the problems. The community comes to the Board and asked for money, and the Board finds it. Vaughn doesn’t think it should be like this. Vaughn feels that it is the responsibility of the people who desire improvements to plan how they will fund it and then acquire the funding. Vaughn stated FAA is shut down, and when the budget cutting is finished it could result in major changes. FAA is just one of the many agencies facing changes. Cory advised that there is a set of phased plans for this airport. Kevin made a motion to table this item along with the caveat that input from the people in the area is needed; seconded by Paul M. All voted in favor.

#18-LACOUR STREET SEWER REPAIR GRANT

Glenn Zelch advised that this grant is for Pioche Public Utility. It’s about half the amount applied for, but PPU will take care of the match. Kevin made a motion to approve the Community Development Block Grant for Lacour Street sewer repair in the amount of $90,200; seconded by Paul M. All voted in favor.

#19-RURUAL NV DEVELOPMENT CORPORATION HOUSING REHABILITATION

made a motion to approve the Rural NV Development Corp Housing Rehabilitation in the amount of $90,000; seconded by Paul M. All voted in favor.

#20-MEADOW VALLEY WASH LINEAR PARK

Paul M. made a motion to approve Change Order #2 for hardy Construction on Meadow Valley Wash Linear Park in the amount of $419,420.49 for a gabion wall which replaces the rubble piles that were removed; seconded by Kevin. All voted in favor.

#21-MILLION DOLLAR COURTHOUSE

This item concerns the use of funding from the Payment in Lieu of Taxes (PILT) to fund the Million Dollar Courthouse, not to exceed $25,000. A scope change has been done, but not approved by SHPO. The only responsive bidder has come back with a price that is about $20,000 more. Cory feels this should go back out to bid with the new scope as it will be approved by SHPO. Cory worries that we will not get another bid. Paul M. stated that it feels like this bidder is holding us hostage. Shawn is very concerned that, if this goes back out to bid on the new scope of work, no one will bid on it and we will lose it all. There will be no more extensions. Ken Dixon asked if this goes out to bid again will it be on a line item basis. Yes. The engineer feels the option of the extra money to the present contractor is the safest. Paul M. stated that most of the items the county will need to fund due to Legislative changes will have to be funded by this PILT fund. The balance of PILT Match is $209,000 and this doesn’t include any funding that will be put in there this year. Cory believes the new scope of work will be cheaper and it will give the same fix to the retaining wall, except for the veneer. Paul M. stated that he loves this courthouse, and he wants to ensure that this gets done correctly. Paul D. made a motion to approve the $25,000 from PILT Grant Match Fund, contingent upon the possibility of going out to rebid; seconded by Kevin. Cory stated that the roof has to be fixed, even if it has to be done through line item. All voted in favor.

#22-COURTESY VEHICLE FOR LC AIRPORT

The Board discussed the possibility of using the 2000 Ford Taurus as a courtesy vehicle for the LC Airport in Panaca. There is potential for it to sit there and rot, or there is potential that it will be used often. Cory agreed this is a great idea, and when the time comes that people will be using the airport more the county will have another car. Cory worries that the Taurus will be parked in the hangar and the county will be required to do maintenance. Cory suggested that this car be sold. No action is taken and Cory will sell the car.

#23-PANACA SHARED USE PATH

This item concerns the cooperative agreement with Department of Transportation regarding the new shared-use path in Panaca. Road tax funding can be used for the maintenance of the shared use path. Paul D. cited that the county needs an out as 25-30 years this will need to be torn out. Paul D. suggested that wording be included stating that when it becomes too expensive to maintain the county can tear it out. Water damage and trucks will be the main hazards of this path. No motorized vehicles will be allowed to travel this path, but Paul M. has seen several four wheelers on the path. There is no enforcement on the path and word will spread that it can be used for four wheelers. Paul M. suggested that enforcement be figured. Paul D. made a motion to approve the agreement with NDOT; seconded by Paul M. All voted in favor. Cory will email the change to Mr. Story, who works for NDOT. There is a possibility that NDOT will not accept these requests. Paul M. stated that the people in Panaca that walk/jog are excited about using this trail. All voted in favor.

#24-PROPERTY IN PANACA, OWNED BY LC

This item is tabled to the next meeting.

#25-LC FAIR ADVENTURE RELAY

The Adventure Relay will take place on August 6, 2011. This is a multiple stage adventure relay from Eagle Valley Resort all the way to the fairgrounds. No highways will be used. Private property owners were contacted by the race coordinators. No fee was charged as this is correlated with the fair. Ed made a motion to approve; seconded by Paul D. All voted in favor.

#26-LETTER TO BUREAU OF LAND MANAGEMENT

A letter was sent to the Bureau of Land Management director Bob Abbey by Tommy regarding comments to the April 21, 2011 Federal Register Notice regarding Amended Proposed Withdrawal, Notice of Public Meetings, Partial Termination Effect, Arizona, California, Colorado, Nevada, New Mexico, and Utah. Kevin made a motion to ratify the letter; seconded by Paul D. All voted in favor.

#27-LC NUCLEAR OVERSIGHT PROGRAM

Mike Baughman addressed the Board and offered an update on current nuclear waste activities. State of NV reduced funding drastically for the state nuclear waste office; they have only $134,000 now. This is $1 million less than FY2010 and FY 2011. Bruce Breslow was appointed by the Governor to be the Director of Department of Motor Vehicles. Three candidates have been recommended to the Governor to fill Bruce’s now vacant position, Robert Halstead, Tom Wilczek, and Phil Klevorik. The Governor’s staff has completed phone interviews and the appointment of the new Executive Director is expected soon. S1320 was introduced into the U.S. Senate, co-sponsored by Ms. Murkowski and Ms. Landrieu. It requires Secretary of Energy to offer to enter into temporary used fuel storage agreements. $1 million per year will be given to up to three governments to site two temporary storage sites. U.S. Court of Appeals issued a ruling on the Aiken County, et al, v. Secretary of Energy. Claims are not ripe as NRC hasn’t yet taken final action on the DOE’s Motion to Withdraw the Yucca Mountain license application. Atomic Safety Licensing Board (ASLB) issued an Order Resolving Final Phase I Legal Contentions raised by NV and Nuclear Energy Institute. NRC staff have issued Technical Evaluation Report (TER) on the content of DOE’s Yucca Mountain Repository Application. NRC LSN Administrator issued a memorandum to ASLB indicating that Licensing Support Network will cease operations on or about August 5, 2011. ASLB issued and order in response to NRC LSN Administrator memorandum. Blue Ribbon Commission On America’s Nuclear Future issued a draft report to the Secretary of Energy. Aiken County, South Carolina; State of South Carolina; State of Washington; National Association of Regulatory Utility Commissioners and several individuals filed a Petition for Writ of Mandamus in the D.C. Court of Appeals. Mike presented the Board with a copy of the Initial Summary of the Nuclear Regulatory Commission Staff’s Technical Evaluation Report (TER) DOE’s Yucca Mountain Repository License Application. Vaughn Higbee addressed the Board. Things are a disaster in Washington, D.C., right now. It looked like YM would be working on some type of a budget, but it now appears that will fall back under a continuing resolution. If that happens, the LC Nuclear Oversight Program will most likely continue. Vaughn warned the Board to look for recycling fuel, which is no longer “recycling”, it’s “separation”. Consolidated interim storage is the other buzz word. Short term would be some where under 10,000 years. During this last week, Paul Seidler attended a workshop with DOE and several of the emergency management agencies. They were working towards a decision as to what type of recycling would be acceptable in the U.S. One of the things they are looking at on the NV Test Site would be to do some “separation”, or recycling. They are looking at creating a center of excellence to develop new, cutting edge technology for separation of nuclear material. Copying what the French are doing isn’t viewed as viable; the U.S. needs to move forward and come up with cutting edge innovations. Senator Reid has charged the General Accounting office to look at ways to use the NV Test Site to develop more economy for NV. The opportunity for LC is going to be limited to how we can create the economic development. The reason they look
to the NV Test Site is due to its ability to keep people out and it’s very high tech. GAO study of YM will be included. The thing to bear in mind is how this process can help LC. When it was the test site, there were hundreds of people that were bussed into the area daily. This is going to be an industry that develops and will need that sort of protection. Things to consider are whether or not we want roads in there and how we can make that be of benefit to the county. Vaughn stated that two of the people being considered for Bruce Breslow’s former position will change the course the state is currently on. Halstead would be very anti, but the other two will be much more moderate. Connie Simkins addressed the Board and offered several handouts for the Board to review. The TER is one of three that we will expect; this one concerns the closing of the repository. A federal judge has overturned a ban on livestock grazing on public lands in southern ID. Cattle grazing is a benefit to sage grouse as it reduces the possibilities for fire. This is a significant move in the right direction. Connie provided a copy of the N4 State Grazing Board comments to the wind generation project on Mt. Wilson. Connie presented an article concerning Tim Carlson and renewable energy. A decision was issued that will delay the Virginia Peak project. There was a meeting last Thursday that allowed people to make comments on vehicle miles traveled; there is a proposal that will require residents in NV to pay more money for the increased miles they drive. This is a proposal to generate more money for NDOT. Paul M. has been invited to speak at a Pinyon-Junipier utilization conference next Monday. There will be a meeting tomorrow at the Pioche Elementary school at 5pm to seek input on the SNWA pipeline plans. N4 Grazing Board will comment on this, and the comments will center on Chapter 4. There are three pages of things that BLM has addressed that are irreplaceable and irretrievable. N4 will advise that this isn’t a good project for the livestock industry. A Public Utilities Commission meeting will be held on 8-24 concerning NV Energy’s north-south transmission line. Connie asked if the Board would like her to attend this meeting, and referred to February 1, 2011 and October 13, 2010 letters that were sent by the Board that address this subject. Substations and taps are the reason renewable energy will work for us in LC.

#28-MULTI-JURISDICTIONAL HAZARD MITIGATION PLAN

Ken Dixon discussed the final draft of the Lincoln County and City of Caliente Multi-Jurisdictional Hazard Mitigation Plan (HMP). Paul D. made a motion to approve and forward to the state; seconded by Paul M. Ed is opposed. Motion carries.

#29-LC PERSONNEL POLICY – TRAVEL EXPENSES

This item concerns proposed changes to the travel expense policy. Daniel presented a table of the existing policy versus the proposed policy. Most of the comments he’s received pertained to the rates (hotel). Many people would like to see hotel rates and mileage increase. When you use the county cars, there is difficulty in paying for gas. The county is tax exempt, but any time you travel the taxes at the pump are included. The county doesn’t reimburse for taxes. Employees are supposed to attempt to use the county vehicle. If there isn’t one available then they are reimbursed at the county rate, currently $.42. It is possible to get a $60 advance, or apply for reimbursement for single occupancy afterwards (receipts are required). Denice stated that there are several hotels that actually charge a higher rate if you ask for the government rate. When employees use the county car, they have to pay the expenses on the front end and seek reimbursement. Due to the taxes included on fuel, employees are actually out money because the taxes aren’t reimbursable. Cory stated that the mileage rate isn’t enough. Cory has always turned in his receipts for lodging, and cited that employees need to ask for special rates. Cory stated that the meal allowance should be increased slightly. State rate is $55 per day and the county’s is $36 a day. Meadow Valley Justice Court is concerned about the timeline on reimbursement for meals. The timelines actually eliminate the possibility of eating meals as you have to leave before a certain time and return after a certain time. Connie agreed that adjustment is needed on the timeline. Cory addressed advances. Cory asked that “Advances” be modified to eliminate the requirement of turning the request in no later than one full week before. Cory stated that he doesn’t see why there aren’t travel credit cards. If we had a government card it would eliminate fuel taxes. There are very few people that have county credit cards. Food and gas are not to be charged to the cards. Paul D. commented that whatever an employee expends from their personal funds for county-related travel must be reimbursed fully. The Board discussed the possibility of a credit card to be assigned to each vehicle. The person using the vehicle and card would be issued a PIN. Paul D. suggested that different categories for mileage be set up. If you’re using a truck and trailer reimbursement
would be higher. Paul D. commented that advances/mileage should be only enough to cover actual travel expenses; we shouldn’t be paying people extra funds to travel. Shawn is concerned about not being able to have family members in a county vehicle with her while traveling. When traveling late at night some employees prefer to take along family members to help stay awake. Paul D. stated the issue with that becomes liability. Insurance has advised that you’re more likely to stay alert on long trips if you have someone with you. If there is any NDOT or nutrition grant money involved in purchasing vehicles you have to allow them to take other people in that vehicle. There is some discussion about making the use of a county vehicle mandatory. Paul D. doesn’t feel it is necessary to require people to drive the county vehicle. Connie stated that when she worked for Soil Conservation they had two rates, one for the use of the government vehicle and one for the use of private vehicle. Connie feels $.42 is a fair rate, and she cited she refuses to drive the green Taurus; it’s unreliable. Marge Detraz stated she is a widow and she shouldn’t have to pay for government employees to travel. Paul D. stated that when we represent LC we are working for LC, and the travel should be covered. Tommy stated that if the fuel costs are more than reimbursement allows, employees should bring their receipts so they can receive full costs. The Board agreed that employees must be compensated for the full amount spent while serving the county. Paul D. commented again, if you are going to go do something for LC, then you should most certainly be compensated for it, all three meals included. Paul D. felt the time requirements need to be eliminated. Paul D. stated that the dinner time needs to be changed to 5 p.m. Vaughn Higbee stated that as long as you’re outside the county, the county should reimburse food. Paul M. suggested that the timelines be used, but if meals are eaten that you didn’t qualify for based on the timeline then you can provide receipts for full reimbursement. No action is taken.

#30-LC PERSONNEL POLICY

Paul D. asked what is included in the PP that covers training and what needs to be done to require attendance at certain trainings. The question is how to include teeth so that the training is completed. Paul D. stated that we have the training, we will just take employees at their word that it’s been done. No action is taken.

#31-COMMISSIONER REPORTS

COMMISSIONER PAUL MATHEWS will go to Mesquite to discuss water issues. COMMISSIONER KEVIN PHILLIPS met with Gerry Hillier of Quad State. Kevin spoke with Joni Eastley of Nye County, who is doing a great deal of work on the RS2477 roads. Nye is working hard on completing the first process for recording the roads. Joni will send Kevin information on their process. Through Legislation, all counties are required to do the recordation aspect of the RS2477 roads. An affidavit has been received from the Devlin family concerning the road that goes up and over Mt. Wilson to the Devlin property. BLM isn’t willing to discuss this road right now as they have us trespassed. Kevin left a message for Victoria at BLM requesting that she provide him with copies of the documents that show the county as trespassed. Kevin was denied the documents as “it is under investigation”. This must be finalized and Kevin will continue working on it. The Devlin road can’t be addressed until the trespass is resolved, so BLM says. Kevin intends to press forward with it and it will be a learning situation. Steve Chouquer maintains that any work that was done falls within the road right-of-way. Paul M. suggested that we may have to get Rose Mary Thomas involved. The Forest Service, through their road management plan, closed the road to a Nye Pine County Commissioner’s home in Smokey Valley. It cost a great deal of money to go through this money. Nye is using PET money and they have a consulting board that does nothing but RS2477 recordation. COMMISSIONER ED HIGBEE received a study from the Beck Group concerning biomass/energy production by Coyote Springs. COMMISSIONER PAUL DONOHUE discussed an email concerning the bridge going in to Caliente Youth Center. Julie Lamb’s, secretary for LC Road Department, son was burned very badly. Usually the Board donates money and flowers are sent. Paul D. stated that Julie hasn’t been employed very long and hasn’t had the opportunity to accrue very much sick. County employees can donate time to her so that she can be with her son. Toni Pinkham’s dad passed away last week. Paul D. will be attending a Room Tax meeting. Paul D. will meet with energy conservation representatives to review policies. A staff meeting was held on 7-20 with elected officials and department heads. These meetings will be held quarterly, and the next is October 5 at 4 p.m. Meetings will be held the first Wednesday of the first month of every quarter. COMMISSIONER TOMMY ROWE attended the GID/LCWD meeting as well as a special Commission meeting with Mike Willden. Tommy attended a strategy meeting with regards to wind generation. Tommy will attend the NACO board meeting this Thursday.

#32-PUBLIC COMMENT

Tommy called for public comment. Vaughn Higbee discussed SB449, economic development bill passed by the state for $10 million. $3 million from UNLV/UNR and $3 million from DRI are the allotted amounts. Vaughn asked if this will give LC some funding to do economic development. Tommy believes the funding is to be distributed by population. Vaughn stated we have connections in DRI, which happens to be Paul Seidler, and we may be able to do something with UNLV/DRI. Tommy stated he’s heard about this bill, and suggested that Vaughn pursue it. Amy Leuters sent a letter of request to Paul M. for input about crown jewels. Connie Simkins stated that Amy Leuters has been appointed director.

#33-ADJOURN

There being no further business for the Board to attend to, Tommy adjourned the meeting at 3:34 p.m.

 

Attest:_______________________________________

Approve:_____________________________________


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